New Faculty Onboarding

• You will receive an invitation to set up your WSU Network ID (NID) and Multi-Factor Authentication (MFA) preferences. Your WSU Network ID (NID) is the key to nearly all university systems, including the following:
  • Workday – WSU employees use Workday to view personal information, track time and time off, complete performance evaluations, and manage personnel and finances.
  • Skillsoft Percipio – Percipio gives WSU employees easy access to required courses and personalized learning recommendations.
  • Zoom – Zoom is a videoconferencing service that allows you to conduct virtual meetings using any device connected to the internet. All current students, staff, and faculty have access to a Zoom Pro license through WSU.
  • Help desk support – Use the CAHNRS IT ticketing system or email cit.support@wsu.edu for assistance (Your department/unit/center may also have local IT contacts)
  • Additional software and licensing options.
  • WSU Library systems
  • WSU Survey Tools – WSU provides faculty, staff, and students with approved tools for conducting surveys related to research, classroom activities, and program evaluation.
  • WSU Learning management system (Canvas)
  • MyWSU portal
  • Adobe Products – WSU employees can use certain Adobe products based on their specific job appointments.
  • Wireless networks
  • Microsoft 365 – Your Office 365 subscription stays active while you are employed by WSU and have an active WSU email. Access ends when your employment ends.

Many systems are not available until your hire is fully processed. If something doesn’t work right away, that is normal.

• Review Workday for New and Current Employees page. This page explains how to perform important tasks related to payroll, time worked/off, managing personal info, and more.
• Log in to Workday (you will need a WSU NID for this step).
  • Complete Form I-9 with required identification
  • Submit W-4 and state tax forms
  • Set up direct deposit
  • Remote workers must complete a Telework Agreement.

• Get Your CougarCard

All WSU faculty are required to complete certain trainings to meet legal and institutional obligations. The following trainings must be completed during the first week of employment???

• New Faculty Teaching Bootcamp – A week-long cohort-based introduction to the nuts and bolts of teaching for new WSU faculty.
• New Faculty Orientation
• New Employee Orientation (Percipio) – New employees typically receive access to their online learning account in Skillsoft Percipio within their first week of employment.

WSU is committed to accessible and inclusive learning environments. As a faculty member, you are responsible for: 

• Working with Student Accommodations Disability Resources when accommodations are requested 
• Providing accessible course materials 
• Using accessible documents, media, and digital content 

Teaching support services are available to help you design, revise, or troubleshoot your courses. Resources include:

• Access Canvas, the WSU Learning Management System (LMS), and course space – You will need your WSU Network ID and password.
• Explore the Canvas Learning Path to help you set up your course structure
• Resources for accessible course delivery
• Review WSU syllabus requirements and academic regulations
• Explore course design consultations
• Request classroom or instructional technology support 
• View Programs for instructors on course design, teaching strategies, and reflective practice
• Utilize the Teaching Tool Kit – This resources is for faculty who are new to teaching or unfamiliar with the principles of course design

Familiarize yourself with policies and processes that shape your role at WSU. Your department and/or unit may have additional expectations or timelines. 

• Academic Integrity
• Academic Regulations
• Graduate School Policies & Procedures
• Promotion, Tenure and Review Guidelines
• Safety Policies & Procedures Manual
• Student Handbook for Community Standards
• University-Wide Policies and Rules
• University Policies & Procedures Manual
• WSU Faculty Manual

• WSU Campus Maps
• Review parking and transportation options

Refer to the WSU Brand website for instructions on how to set up your university-branded email signature.

Adhering to brand standards ensures that WSU’s distinct identity is clearly communicated. For details about colors, logos, typography, imagery, and other guidelines, consult the WSU Brand website.

See the Travel page for key travel information, policies, and resources.

Some units, departments, and centers have their own office setup procedures. Ask your supervisor which process to follow.

• Review WSU employee benefits
• Complete benefits elections in Workday – Watch your Workday inbox for the action item to make your benefit elections. Many benefit elections must be completed within a limited window after your start date. 
• Review payroll services and pay dates

• Complete required training assignments in Percipio – You will receive email notification of required trainings with due dates.

• Sign up for WSU emergency alerts in MyWSU
• Review Active Shooter information
• Review campus safety plan
• Review CAHNRS Safety Resources
• Review WSU Safety Policies & Procedures Manual
• Review CAHNRS Accident Prevention Plan

• Review position description and expectations with supervisor
• Meet coworkers and key collaborators
• Learn performance review and evaluation process

Review your profile in the CAHNRS directory by following these steps:

• Visit the CAHNRS Directory page
• Enter your name in the search box below the CAHNRS Employees header.
• If your profile does not come up, add your information using the Update Information form.
• If you need to add, update, or remove information from your profile, fill out the Update Information form.

If you would like to be added to the Find an Expert page on the WSU Extension website, please fill out the WSU Extension Expert form.

Obtaining Approvals and Completing Required Training

If you are involved in research or scholarly work, it is essential to secure all necessary approvals before beginning your project. This ensures compliance with institutional and regulatory standards.

Online training is available through the Collaborative Institutional Training Initiative (CITI) for many fields of research.

All researchers must complete the following mandatory training programs through CITI:

• Responsible Conduct of Research (RCR)
• Financial Conflict of Interest (FCOI)
• Research Security (Research Security COMBINED)

For guidance on setting up your CITI account and accessing these trainings, please visit the CITI Required Trainings and Directions page. You will need your WSU NID and password to log in.

Additional Requirements

Certain research projects may require further approvals and procedures, which can include:

• IRB (human subjects), IACUC (animal care), or biosafety approvals
• Grant and contract setup
• Data management and security guidance

Keep in mind that some approval processes, especially those for new projects, may take considerable time. It is important to plan ahead to ensure timely project initiation.

• Complete the following required WSU trainings within the first six months of employment then yearly thereafter. If you have questions about required trainings, please contact HRS.Training@wsu.edu.
  • Discrimination, Sexual Harassment, Sexual Misconduct Prevention
  • Hazing Prevention Training
  • Ethics in Public Service
  • ITS – Cyber Security Awareness Training
  • Safety Training for WSU Employees – Part 1
  • Safety Training for WSU Employees – Part 2
  • Employee Rights and Responsibilities Under UPPM 10.60
  • Digital Accessibility Assessment
• Explore learning opportunities in Percipio
• Review compliance responsibilities
• Review Programs and professional development opportunities offered though the Office of the Provost & Executive Vice President.

The Provost’s Office advances faculty development with mentoring, leadership, teaching initiatives, and professional learning opportunities for all career stages. Below are resources to help you begin.

• ADVANCE at WSU
• Annual Review
• Guidelines and Forms
• Mentoring
• New Faculty
• Professional Leave and Retraining
• Promotion and Tenure
• Provost’s Leadership Academy
• Teaching Portfolio
• Service Opportunities